FORMATS

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General Submission Guidelines

• All submissions, except for short papers, should reflect on the conference theme and one of the conference tracks.
• PhD students are welcome to submit short papers in any topic to the Cumulus PhD Network track.
• The submissions should clearly define the topic, type of contribution, scope and method, and should clearly state how they contribute to the conference themes. Abstracts should be followed by the keywords capturing the most important aspects of the submission.
• All submissions and presentations should be in English.
• Abstracts and submissions will be reviewed on the basis of:
  • Originality and rigour
  • Alignment and fit to conference themes and tracks
  • Clarity and communication
• Paper submissions should follow the APA style (sixth edition) for in-text citation and reference lists (https://apastyle.apa.org/).
• Authors are responsible for proofreading their own papers.
• Authors are responsible for the copyright of the images and illustrations used in their article and are required to request permission from the copyright owners of all such content.
• Authors of accepted contributions should complete the conference registration in order to present their papers and works, exhibit their posters or host their sessions.
• For co-authored submissions, at least one author should register for the conference in full to present.
• For co-authored submissions, one or two authors are expected to present.
• All proposals should be submitted via the submission system.
• All contributions will go through a double-blind peer review process.
• For submission deadlines and review timelines see Key Dates.
• Publishing of conference proceedings will take place in the Cumulus Conference Proceedings Series with an ISBN and ISSN number.
• Contributions which are not presented at the conference will be excluded from the official proceedings.

Academic papers

• Apply with an abstract of no more than 500 words (excluding references).
• Authors of approved abstracts will be notified and invited to write full academic papers.
• An academic paper presented at Cumulus should be between 4,000 and 6,000 words (excluding references).
• Each presentation should last 15 minutes with 5 minutes for Q&A.
• Academic papers will be published digitally in the conference proceedings.

Stage 1: Submission of abstracts

• Abstracts should be not more than 500 words long (excluding references).
• Make sure that your abstract submission is appropriately anonymised.
• Authors of approved abstracts will be notified and invited to write full academic papers.

Stage 2: Submission of full papers

• In this stage, authors are invited to submit a full contribution.
• All academic papers will be restricted in length to between 4,000 and 6,000 words (excluding references).
• Files should be submitted in both a PDF and an editable Word file (docx). Other formats cannot be accepted.
• Make sure that your full paper submission is appropriately anonymised.
• If reviewers recommend any revisions to a full paper that is submitted, authors will be asked to resubmit their papers and papers will be reviewed again.
• Make sure your paper is formatted based on the template provided (
  see below
  ).

Stage 3: Final, camera-ready submission

• Accepted authors should submit their camera-ready papers, in both a PDF and an editable Word file. Other formats cannot be accepted.
• Submission in this stage should include authors' names and affiliations.

Short papers (for PhD students only) – Call for papers by Cumulus PhD Network

• We encourage PhD students to share their doctoral research in short paper format.
• Authors of short papers are invited to submit an abstract and a short paper that is maximum of 2,000 words long (excluding the references).
• Selected papers will be presented in one or more special Cumulus PhD Network sessions during the conference.
• Each short paper presentation should last 10 minutes with 5 minutes for a Q&A.
• Short papers will be published digitally in the conference proceedings.

Stage 1: Initial submission

• Authors are invited to submit an abstract and a short paper at once, through the submission system.
• Short papers are not required to be linked to any of the conference themes or tracks.
• If reviewers recommend any revisions to a short paper that is submitted, authors will be asked to resubmit their papers and papers will be reviewed again.
• Files should be submitted in both a PDF and a Word version. Other formats cannot be accepted.
• Make sure to use the template for the submission (
  see below
  ).

Stage 2: Final submission

• Accepted authors should submit their camera-ready papers, in both a PDF and an editable Word file. Other formats cannot be accepted.
• At this stage submissions should include authors' names and affiliations.

Slide decks (presentation of creative and professional work)

Academic, industry and art professionals are encouraged to present their (creative and professional) works, whether it is research, design or artistic, at the conference.

• Apply with a 500-word abstract (excluding references) and a slide deck.
• Slide decks should have a maximum of nine slides, formatted using a 16:9 horizontal aspect ratio.
• Approved authors will be notified and invited to submit a final slide deck.
• Each presentation of a creative and professional work should last 15 minutes with 5 minutes for the Q&A.
• Slide decks and abstracts will be published digitally in the conference proceedings.

Stage 1: Initial submission

• Authors are invited to apply with a 500-word abstract (excluding references) and a slide deck.
• Each submission should relate to one of the conference tracks.
• Slide decks should:
  • use a 16:9 horizontal aspect ratio,
  • be a maximum of nine slides long, plus an additional title slide.
  • The title slide (first slide) should use the template provided.
  • The bottom area of the first slide, which contains conference partner logos, should be left empty.
  • The rest of the slides can be formatted freely.
  • The sequence of the slides should tell a story and form a coherent narrative.
  • Please use the designated typeface – Google font Source Sans 3.
  • Text type should be 30 pt in size or larger.
• The slide deck should follow the template (
  see below
  ).
• The most straightforward method for creating such slide decks is using either Keynote, PowerPoint or InDesign.
• The following sections are dedicated to the contents
• Title page (use template provided)
• Research / project focus and objectives
• Methodology and tools
• Research / creative process
• Expected / obtained results
• References
• The contents of the slide can be presented as short texts, schematic representations, infographics or images. Always concentrate on your core message. When planning your slides, you should always keep in mind the question: What is the key message (or three key points) for my audience to take away?
• Use a master slide and create guides to help with placement and coherent formatting. Zone where you would like critical elements of your presentation, such as headline, text and images, to be.
• In the abstract, authors are expected to state the contribution and uniqueness of their work clearly and explicitly: What is the problem? How does your approach affect change? Why is it better than other approaches? Authors should focus on the contribution of their work rather than the background, including just enough detail to clarify how their work differs from others’ research or practice.
• The abstract may be chosen based on the significance of the problem or the originality of the approach.
• Authors' names and affiliations should be omitted for the initial submissions to guarantee the blind review process.

Stage 2: Final submission

• Selected authors will be invited to submit a final contribution.
• They should submit a PDF as well as in an editable file format (PowerPoint, Keynote, or InDesign).
• Make sure to use the template for the final slide deck submission (
  see below
  ).
• At this stage, submissions should include the authors' names and affiliations.

Presentation at the conference

• For the oral presentations of slide decks, authors can increase their number of slides to a maximum of 20 slides to show more visuals, but the content of the slides should not be materially different.
• Authors can also include videos, animations, or sound if it helps them tell their stories.
• However, authors should keep the message of their slides intact, focus on concise messaging and be conscious of the length of the presentation.

Posters

• We welcome poster submissions that leverage the power of visual communication for design artefacts, documenting tangible research methods and results.
• Posters should present the research in a visually rich format, containing visuals (such as photographs, drawings, tables, and diagrams) and an abstract of up to 500 words, to be inserted in the submission management system.
• The poster size is 70 x 140cm.
• Authors of accepted poster contributions should complete the conference registration in order to exhibit their posters.
• Posters will be exhibited for the entire duration of the conference.
• Poster participants will have the opportunity to pitch their posters in 30 seconds, either live on stage or in a pre-recorded video. Authors will have the opportunity to explain their posters during dedicated poster sessions.
• Posters will be published digitally in the conference proceedings.

Stage 1: Initial submission

• Apply with a 500-word abstract (excluding references) and the poster.
• Posters should reflect on one of the conference tracks.
• The poster submission should be in PDF file format.
• The poster should follow the template (
  see below
  ).
• We provide a specific poster template for each track (nine different poster templates). TBD All templates are available in AI (Adobe Illustrator), PPT (PowerPoint) and PDF format.
• The header and footer area should respect the defined font and formatting, while the rest can be formatted freely.
• Posters have to contain the following elements:
  • Title of project, author(s) and affiliation(s) (anonymised for initial submission)
  • Abstract
  • Main focus/objectives of the (research) project
  • Description of outcomes/results to date
  • Explanation of the (social) relevance and the anticipated impact of the contribution
  • References
• Please use the designated typeface – Google font Source Sans 3.
• Authors’ names and affiliations should be omitted for the initial poster submissions in order to guarantee the blind review process.
• Authors of approved posters will be notified and invited to submit the final 500-word abstract and the final poster.

Stage 2: Final submission

• The final abstract and the final poster submission should be in both PDF and an editable file format (PPT or AI).
• Authors’ names and affiliations should be included for the final version.
• Printing and poster installation will be handled by the conference organizers.
• Make sure to use the template for poster submissions (
  see below
  ).

Workshops

• We welcome submissions that propose 45, 90, 120 or 180-minute workshops, with 10-20 participants.
• We aim to schedule shorter workshops (45 or 90 minutes) on conference days (15-17 May 2024). Longer workshops (120 or 180-min) will likely be scheduled on the pre-conference day, Day zero (Tuesday, 14 May 2024).
• Workshop abstracts will be published digitally in the conference proceedings.

Stage 1: Initial submission

• Apply with an abstract of 300-500 words (excluding references), outlining: workshop theme and objectives, target audience, expected number of participants, agenda, and equipment needed.
• Authors of approved workshops will be notified and invited to submit a final description and host a workshop with participants.
• Make sure that your initial submission is appropriately anonymised.

Stage 2: Final submission

• Submit a 500-word final description.
• Authors’ names and affiliations should be included for the final version.
• The final submission should be in both PDF and Word format.
• Make sure to use the template for the final submission (
  see below
  ).

Format X

• We welcome submissions that propose new, experimental formats that actively involve 15+ participants and let them come together and discuss, debate, play, paint, scratch, bend, tear apart, or X a specific topic. The format should be engaging, social, inclusive, cooperative and highly interactive.
• Format X sessions should last 15, 30, 45, 60 or 90 minutes.
• Participants can bring in an existing format, something they experienced, or something they invented themselves.
• Participants can also propose new, experimental formats they want to test at the conference. Some ideas for this include roundtable with a twist, link pong, wikisprint, games and prompt battles.

Stage 1: Initial submission

• Apply with an abstract of 300-500 words (excluding references), outlining:
• The topic to discuss
• The logic and "rules" of the format
• Timing, tools and infrastructure needed
• Make sure that your initial submission is appropriately anonymised.
• Authors of approved sessions will be notified and invited to submit a final description and host a session with participants.

Stage 2: Final submission

• Submit a 500-word final description.
• Authors’ names and affiliations should be included for the final version.
• The final submission should be in both PDF and Word format.
• Make sure to use the template for final submission (
  see below
  ).

Templates

Templates are available in shared folders, under the following links:

Google Drive: https://drive.google.com/drive/folders/1k6B-lqkDSbUt6yXKcmzXKWH3yE35aczZ?usp=sharing

Microsoft OneDrive: https://momehu-my.sharepoint.com/:f:/g/personal/bujdoso_mome_hu/EtSmeo_7gExLubffWsjWjmEBeTHx6MrIiwnJTHgSckT2sg?e=jq1cdt

If you have trouble accessing the links above, please contact us at CUMULUSBUDAPEST2024@MOME.HU